GCGA and GCWGA Tournament Policies

It is the player’s responsibility to know the rules and regulations concerning participation in Greater Cincinnati Golf Association/Greater Cincinnati Women’s Golf Association (GCGA/GCWGA) events. Therefore, it is important that the following information be understood:

Eligibility:

The golfer must be a member of a GCGA member club/course with a current USGA/GHIN Handicap index for the revision date specified on the entry form, and have met all the eligibility requirements for the particular event he/she is entering.

Entry Deadlines:

All GCGA tournaments may be entered at any time provided the entry is received on or before the entry closing dates (listed on each entry form). The GCGA does not accept telephone, fax or e-mail entries. The GCGA office is open until 5:00 p.m. After this time on a closing date, an entry form will be considered late and may be declined. All entries will be accepted on a first come, first serve basis.

Conditions of Play:

The GCGA reserves the right to decline any entry. Participants shall be subject to the rules and conditions of play set forth by the GCGA/GCWGA. Any violation of GCGA tournament policies could result in future suspensions. If an entry is rejected, the applicant will be notified and offered the opportunity to submit a written response for reconsideration by the Tournament Committee. The GCGA/GCWGA will not make any provisions for a player asking for special consideration due to other commitments.

Dress Code:

Players and caddies must be properly attired both on the golf course and the premises of the club. Blue jeans, T-shirts and tank tops are prohibited. Collared shirts must be worn and shorts, if worn, must be no more than three inches above the knee (no jean shorts). Exception: Women may wear sleeveless collared shirts. This dress code will be used at all GCGA/GCWGA tournaments in conjunction with any additional dress code restrictions of the particular golf course where an event is taking place. A player or caddie violating this dress code will not be permitted to start the competition. A violation of this dress code by either the player or his caddie during the stipulated round must be rectified without undue delay or the player will not be allowed to continue play or the caddie will not be allowed to perform the acts of caddie.

Official Time:

The clock at the starting tee is the official time of starting. Starters will not page players in advance of their starting time. Players should report to tee one starting interval prior to their starting time.

Withdrawals Prior to Event:

Players wishing to withdraw for any reason MUST notify the GCGA Office (513.522-4444) prior to the event. If withdrawing on the day of the event, the player should call the host golf course as well. Players who fail to follow this procedure will be listed as a NO SHOW.

Footwear Policy:

In the interest of golf course maintenance and in an attempt to provide equitable playing conditions, the use of metal spikes in GCGA/GCWGA competitions is prohibited.

No Shows and Withdrawal During Play:

Players who fail to appear at their assigned starting time without notification to the GCGA or the course will be listed as a NO SHOW and may result in suspension. Any player withdrawing during play without notifying a GCGA/GCWGA official and personally surrendering his or her scorecard to an official will be listed as a NO CARD and may result in suspension. Suspensions will last for one year and will include the following year’s event in which the infraction occurred.

Scorecards:

All players MUST turn in a scorecard. Failure to do so will be listed as a DISQUALIFICATION and as a NO CARD and result in suspension.

Score Posting:

The GCGA will post scores as a "T" score for all GCGA/GCWGA scratch stroke-play events.  In all handicapped events the golfer is responsible to post his/her score.

Cellular Phones:

The use of all cellular phones or similar electronic devices by a player or caddie during a stipulated round is prohibited. Failure to observe this condition of the competition may result in disciplinary action including disqualification and withdrawing a player’s playing privileges for the event the following year.

Refunds:

Requests for refunds received before the entry closing date will be granted in full. No refunds after entry deadline.